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Category: Payroll

Leave Tracking Sheets

There a two manual tracking sheets available to employees for the purpose of keeping track of leave.  The payroll system tracks usage as well but some employees prefer to keep track manually as well. https://dhrm.utah.gov/wp-content/uploads/2017-Leave-Record-1.xlsx 2017 Leave Tracking 2017 Manual Leave Tracking

Trying to Enter Sick Leave?

  Beginning pay period 2 (January 18, 2014) Pre-2014 sick leave will be locked.  If employees need to use any sick leave from Pre-2014 sick leave, employees will need to complete an authorization form to move hours from Pre-2014 sick leave into Current Sick leave. The Authorization form below to authorize the move, please complete the form, scan and email it to ericpayroll@utah.gov or fax to 801.538.3616. VERY IMPORTANT – Please note:  Transfers are not available for immediate use, after the adjustment has been made the change must go through an update process before the ...

How to View & Print Your Pay Stub

Most state agencies have opted to save costs by reducing or eliminating mailed pay statements if their employees have access to the Employee Self Serve (ESS) system.  The pay statements are available for review the Monday of the week payday falls in and can be printed any time with internet access.  You may also view and print prior statements. A step by step guide has been created to assist employees process, if you have further questions you may also contact the Employee Resource Information Center for assistance by calling 801-538-3742 or by submitting an AskHR online case. Useful ...

Payroll Questions & Contact Information

The Employee Resource Information Center (ERIC) processes payroll for most state agencies except for: Utah Department of Transportation Utah Department of Public Safety Utah Department of Natural Resources Utah Department of Technology Services. ERIC can assist you with:  Question Contact Information General Pay Questions 801-538-3742 (ERIC) or AskHR on the Gateway Time Sheet Submission or changes after entry screens have closed Employee Self Serve System (ESS) AskHR to submit an electronic or scanned copy (Preferred Method) Fax: 801-538-3616 Secondary Fax: ...

Wage Types for Time Entry

Wage Types are the codes used by the payroll system to reimburse or pay employees for payroll items other than hours worked or leave types.  The codes cannot by entered by employees in the Employee Self Serve system, only by payroll staff responsible for processing your payroll.  To better assist you in determining what you have been paid or reimbursed for, the codes are: Wage Type Wage Type Description 1121 Property Rent 1124 #Clothing Allowanc 1125 #State Car Commute 1128 #Award Cash Equivalent 1131 Hazard Duty Pay 1133 Meeting Pay 1135 Service Award 1139 Incentive ...

Understanding FLSA Exempt vs. FLSA Non-Exempt

Understanding Exempt vs. Non-Exempt Jobs The terms “exempt” and “non-exempt” are defined under the Fair Labor Standards Act (FLSA). FLSA is a federal law that establishes a minimum wage and limits the number of hours that may be worked in a standard work week. It provides standards for equal pay, overtime pay, record keeping, and child labor.   Useful Resource: Exemption for Executive, Administrative, Professional and Computer Employees Under the Fair Labor Standards Act (FLSA)

Payroll Leave Codes

This information is designed for use by supervisors who need information about leave codes used for proper time reporting in the state’s payroll system. These codes are the same whether time is entered and approved through ESS, paper timesheets, Changepoint or AiM. Proper understanding by supervisors of the different leave codes helps state agencies comply with the Fair Labor Standards Act (FLSA) and ensures effective use of payroll expenditures. Please take the time to make sure you understand what you are looking at when you see leave codes and learn what you should do when you see ...

Payroll Training

To better assist employees and supervisors with entering and approving time, DHRM has created some resources to help you become familiar with the factors and processes involved. Useful Resources: Fair Labor Standards Act (FLSA) Training for Supervisors  Understanding FLSA Exempt vs. FLSA Non-Exempt Time Approval Resource for Supervisors Step-by-Step Time Entry Approval for Supervisors Time Entry Training for Employees Payroll Leave Codes How to View & Print Your Pay Stub W2 Information and Printing Instructions Direct Deposit Assistance

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Employee Self Serve (ESS) System – Time Entry

The Employee Self Serve (ESS) system is the time entry site for state employees.  This system allows you to: Enter Time (worked and leave time) Approve time (supervisors only) Add or update direct deposit accounts/amounts View and certify your leave balances View and print your pay statement View and print your W2 Update your W4 Tax Witholdings Connect to ESS Now

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