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Category: Payroll

ESS Payroll System Browser Compatibility Change

Notice for Internet Explorer browser users: The Production ESS system is being upgraded.  Beginning November 23, 2015, Internet Explorer will NOT work with the upgraded ESS system.  Therefore, Internet Explorer users are encouraged to start using one of the alternate authorized browsers listed below to access ESS. The following browsers are authorized and will work with the current and upgraded ESS systems:  Google Chrome, Mozilla Firefox, and Microsoft Edge (Edge is the new browser for Windows 10 operating systems).

Salary Increase or Decrease Calculator

Use this calculator to determine a percentage increase or decrease in your current salary rate: Salary Increase Decrease Calculator

Tax Withholding

Employees must designate the number of withholding allowances they wish to claim on their paycheck.  To update, increase or change the number of exemptions you have two options: Log into the Employee Self Serve (ESS) System and look for the Personal Information section, select the W-4 Tax Withholding option.  You will then see a table that displays your current selection, below the table you should see two options:  Change or Display – to update your current amount, select Change and and you are able to change your filing status as well as the number of exemptions.  Be sure to ...

Leave Balances

If you are a benefits eligible employee, you accrue leave every pay day.  You may access your leave balances by logging into the the Employee Self Serve (ESS) System directly. For your convenience here is the link below: Access my Leave Balances  

Payroll Forms

To submit your time if you are not able enter your hours in the Employee Self Serve System or to request authorization or reimbursement for travel, please choose the proper form from the list below: Authorization to Make Unused Pre-2006, Pre-2014 Sick or Converted Sick Leave available Blank Time Sheet Blank Time Sheet for Finet Coding DEQ Employee Blank Time Sheet FI11 Leave Donation Form FI5 Request for Out-of-State Travel FI5IS Request for In-State Travel FI7 Accepting Terms of Dual State Employment FI21 Direct Deposit Form FI40A FY18 Private Vehicle Usage Reimbursement at .40/Mile FI40B ...

Blank Time Sheet

This is a blank time sheet to report hours if you are not able to complete time entry is ESS.  This form must be completed and submitted to the payroll contact for your agency or to ERIC payroll via the AskHR tool or via email to ericpayroll@utah.gov. blank timesheet  

Blank Time Sheet for Finet Coding

This is a blank time sheet to report hours coded to different projects or work sites if you are not able to complete time entry is ESS.  This form must be completed and submitted to the payroll contact for your agency or to ERIC payroll via the AskHR tool or via email to ericpayroll@utah.gov. blank coded timesheet

Leave Resources

To help employees accurately track and use leave, the following resources have been provided: Leave Balances Leave Tracking Payroll Leave Codes

Payroll Resources

To help employees become more knowledgeable and accurate when it comes to reporting their time and receiving their paycheck is the focus of this resource page.  The following resources are available: Direct Deposit On-Call Calculator Payroll FAQs Payroll Info Graphic Payroll Leave Codes Payroll Questions & Contact Information Salary Increase or Decrease Calculator Understand FLSA vs. FLSA Non-Exempt Status Wage Types for Time Entry Access to Payroll Information Access your Pay Statement Access your Leave Balances Update your Direct Deposit Approve Time If you have further questions ...

On-Call Calculator

Calculating On-Call Time On-call pay is calculated at a rate of one hour for every 12 hours that an employee is on-call (maximum of 24 hours), rounded to the nearest two decimal points. If an employee works during the on-call period, then the hours that the employee works is deducted from the on-call hours for which the employee is on-call. Therefore, the following formula should be used to determine on-call. On-Call Formula: (# of Hours in the On-Call Period – # of Hours Worked in the On-Call Period) ⁄ (12) On-Call Example: David is scheduled to be on-call for 24 hours on a Saturday from ...

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